Logo of Magic Square Systems featuring nine squares arranged in a 3x3 grid with the company name next to it.

Governance. Workflow. Integration.

Helping organisations work smarter through bespoke software, workflow automation and connected systems. 

“We help organisations ensure that the right decisions are made by the right people, at the right time, with complete transparency and accountability.”

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Trusted since 1991

Based in Coventry and supporting organisations across the UK since 1991, Magic Square Systems has delivered Microsoft-based software solutions for universities, charities, healthcare providers and commercial organisations. From governance and ethics platforms to enterprise integrations and workflow automation, we help organisations improve efficiency, streamline decision-making and achieve more.

35+
Years experience

1000+
Projects delivered

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20+
Clients retained for 5+ years

50+
System integrations

Microsoft Technology Specialists 

Delivering secure, scalable and maintainable solutions using proven Microsoft and modern web technologies.


Whether we're building a governance platform, automating business processes or integrating critical systems, our focus is on creating secure, maintainable solutions that deliver lasting value. 

✅ ASP.NET Core

✅ ASP.NET MVC

✅ SQL Server

✅ Azure

✅ React.js

✅ Next.js

✅ APIs

✅ Integrations

Work With Us
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Our specialisms

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Governance
platforms

Ethics systems, approvals, compliance workflows, reviews, transparent decision-making and audit-ready processes.

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Workflow
automation

Replacing fragmented manual
processes with secure and efficient
digital workflows. 

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Microsoft
development

Designing and delivering robust Microsoft-based solutions using ASP.NET MVC, Core, SQL Server, Azure, React and Next.js. 

System
integration

Connecting databases, APIs, third-party platforms and business systems to create a connected organisation.

More Than Software Development

Many development companies can build software. 
We help organisations solve operational challenges. 

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We understand integration 

Some of our most successful projects involve bringing disconnected systems together to eliminate duplication and improve efficiency. 

We become
long-term partners

Many of our clients have worked with us for years because we provide continuity, technical expertise and dependable long-term support. 

We understand
complex organisations

Universities, healthcare providers, charities and public sector organisations require more than code. They require systems that support real operational processes.  

We understand governance 

We have extensive experience delivering systems that support approvals, reviews, compliance, accountability and transparent decision-making. 

Need Experienced .NET Delivery Capability?

Delivery Partnerships & Subcontracting 

Magic Square Systems partners with software houses, consultancies and digital agencies to provide specialist Microsoft development, integration and technical delivery expertise. 

Whether you need additional delivery capacity, technical leadership or a trusted implementation partner, we can seamlessly integrate into your team. 

Technologies

✅ ASP.NET MVC 

✅ ASP.NET Core 

✅ SQL Server 

✅ Azure 

✅ React 

✅ Next.js 

✅ REST APIs 

✅ System Integrations 

Typical Engagements

✅ Additional development capacity 

✅ Specialist integration projects 

✅ Legacy system modernisation 

✅ Workflow and governance platforms 

✅ Technical consultancy 

✅ Long-term support and maintenance

✅ White-labelling products

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Enquire now

Featured case studies

  • Digital screen displaying Coventry University ethics management platform on a laptop, with a blue background.

    Coventry University - Ethics

    Ethics approval system

    Developed bespoke ethics approval platform to streamline submissions, reviews and approvals while improving transparency and compliance.

  • Digital illustration of global travel tracking with a laptop displaying a travel management system, surrounded by world maps, location pins, a paper airplane, and an airplane icon.

    OMIS Future Travel - Coventry University

    Travel approval & booking system

    Created a platform that streamlined travel requests, approvals and booking processes.

  • Laptop and smartphone displaying the Hope For The Community app, which includes sections for community, activities, courses, and events, with a blue and orange logo that says 'powered by 4 C' above the devices.

    H4C - The Hope Programme

    Award-Winning Digital Health Platform

    Delivered an award-winning digital health platform and mobile application designed to improve user engagement and access to healthcare services.

  • Digital illustration of two silhouettes of people working on laptops, surrounded by social media icons, a news desk, a monitor showing a social media feed, and technology symbols, all in blue tones.

    Predict Media - The Simulation Centre

    AI-powered social media simulation platform

    Developed AI-enabled training environments that replicate Facebook, Instagram and X to support scenario-based learning and organisational training.

  • A laptop displaying a booking dashboard on a purple-themed website, set among children's playground equipment including swings, a slide, and climbing structures, with illustrated trees in the background.

    SPARC Trust (formerly MAPA)

    Booking & management platform

    Developed a booking system supporting community programmes, learning activities and operational management.

  • Mercedes-Benz digital display screens showcasing vehicle options and features, including a van, with the Mercedes-Benz logo at the top.

    Midlands Truck & Van

    E-commerce solutions

    Built multiple e-commerce platforms supporting truck and van retailers across the UK.

  • Arden Research Management System (ARMS)

    Arden Research Management System (ARMS)

    Ethics approval system

    Developed bespoke ethics approval platform to streamline submissions, reviews and approvals while improving transparency and compliance.

  • The Simulation Centre

    The Simulation Centre

    Booking system

    Developed a booking system, empowering the Simulation Centre to take control of their bookings and spaces.

  • EPQ

    EPQ

    Credit control software

    Licensed and fully supported software application designed for credit controllers of companies with several depots (or branches). EPQ centralises the access to financial information relating to outstanding payments.

Mercedes-Benz logo
Logo of Warwick University with stylized 'W' and the text "Warwick, The University of Warwick" underneath.
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Logo of Coventry City Council featuring a stylized blue horse head with flowing mane and the text 'Coventry City Council' below.
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Coventry University Enterprises Limited logo with a blue stylized phoenix above the text.
MAPA logo
thefutureworks logo
H4C logo
Coventry University logo
Arden University logo with stylized text and a tree icon
The Simulation Centre logo

  • "We have worked together to make a number of positive process changes to our application portal, which has resulted in better efficiency, transparency and experience for all stakeholders"

    - Anna Welton | PGR Admissions Manager at Coventry University

  • "Great team to work with that take the time to understand our needs and find technical solutions to make positive changes happen.”

    - Bethan Alper | Quality Assurance Lead Facilitator at Hope for the Community

Project Engagements & Pricing 

Every organisation is different, but over 35 years of delivering governance, workflow and integration solutions we've found that most projects align to one of the following categories. 

Workflow Improvements

From £3,000

Ideal for organisations looking to improve an existing process, introduce workflow automation or add new functionality to an existing system. 

Examples: 

✅Workflow enhancements 

✅Process automation 

✅Reporting improvements 

✅API integrations 

✅Business system enhancements

Typical delivery: 2-6 weeks

Governance & Business Platforms

Typically £10,000 - £25,000 

Bespoke applications supporting approvals, reviews, compliance, decision-making and operational processes. 

Examples: 

✅Ethics systems 

✅Approval workflows 

✅Internal business applications 

✅Management platforms 

✅Departmental systems 

Typical delivery: 1-3 months 

Enterprise Digital Platforms & Integrations

Typically £25,000+ 

Complex solutions bringing together multiple systems, stakeholders and business processes. 

Examples: 

✅Enterprise integrations 

✅Customer and stakeholder portals 

✅Multi-system business platforms 

✅Workflow and process automation 

✅Strategic digital transformation initiatives 

✅Organisation-wide governance solutions 

Typical delivery: 3+ months 

Every Project Includes 

✅ Discovery & planning

✅ Bespoke software development

✅ Training & knowledge transfer

✅ Testing & quality assurance

✅ Deployment support

✅ Ongoing support

Long-Term Support & Continuous Improvement 

Many clients continue to work with us long after deployment. 

We offer flexible support agreements covering hosting, maintenance, technical support and a continuous improvement allowance for enhancements as organisational needs evolve. 

Whether you host with us or within your own infrastructure, we provide the ongoing support needed to keep your systems secure, reliable and aligned with changing business requirements. 

Start the conversation

Let’s talk

Whether you're looking for a governance platform, workflow automation, system integration or an experienced .NET delivery partner, we'd love to discuss your next project.

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